Administrative (Finance & HR) Manager

Premiere Urgence Internationale (PUI)  is a non-profit, non-political and non-religious humanitarian organization. PUI launched a humanitarian intervention in Ukraine since February 2015. The goals of the mission are to reduce or restore equal access to basic medical care for the local and displaced population who suffered as a result of the military conflict, and to reduce the minds of their lives by covering them none of the fundamental needs.

Place of work - Kharkiv 

GENERAL OBGECTIVE

• Administrative Manager is responsible for the sound financial, accounting and budgetary management of the base as well as the management of human resources and administrative and legal files of the base in compliance with PUI and donor procedures.
• S/he works under the hierarchical supervision of the Field Coordinator.

TASKS AND DUTIES 

1. Financial, Budgetary and Accounting Management

• Ensure accurate accounting, financial documentation, and reporting.
• Monitor cash flow, bank accounts, payments, and financial controls.
• Ensure compliance with financial and purchasing procedures.
• Support budget preparation, monitoring, variance analysis, and cost optimization.
• Contribute to donor financial reporting and audits.

2. Human Resources Management

• Manage recruitment, onboarding, contracts, payroll, attendance, and personnel records.
• Ensure compliance with HR policies, labor regulations, and internal procedures.
• Oversee staff taxes, benefits, working conditions, and statutory requirements.
• Support staff development, training, performance management, and HR planning.

3. Administrative Management

• Manage and monitor administrative contracts, including rentals, insurance, and claims.
• Support partnerships with local NGOs and provide financial/administrative guidance.
• Review and validate contracts and ensure proper administrative follow-up.

4. Coordination, Reporting and Information Management

• Ensure timely and accurate Finance and HR reporting to the relevant coordination teams.
• Facilitate effective communication and information flow between the base and coordination.
• Represent the organization before local authorities on Finance and HR matters.
• Monitor relevant regulatory changes and communicate them to management.

5. Finance and HR Team Supervision

• Supervise, organize, and support the Finance and HR team.
• Participate in recruitment and define team members' roles and objectives.
• Provide coaching, training, and technical support.
• Monitor performance and conduct or support staff evaluations.

QUALIFICATIONS

• Education Degree: Master’s degree in finance, accounting or human resources
• Minimum 2 years of experience in a similar position, at least 1 year experience in humanitarian context. Experience in management and supervising employees. Knowledge of Kharkiv region and humanitarian context. 
• Human resources management, team management, administrative and managerial skills, accounting management, financial management. Ideally knowledge of institutional donor procedures and knowledge of labor law.
• Experience using accounting software (1C, BAS, Medoc, SAGA, or similar systems) 
• Advanced proficiency in Microsoft Excel and other MS Office applications 
• Language Skills: Fluent in Ukrainian and English. 
• Soft skills: Ability to work within tight deadlines and in a fast-paced work environment; ability to communicate smoothly and with respect; ability to undertake complicated tasks; ability to multitask; ability to understand information quickly, analyse and operate efficiently; ability to remain concentrated and solutions oriented when addressing failures and mistakes. 

СONDITIONS

Approximate start date:  19 October 2026

Working days: Full time

HOW TO APPLY:

Interested candidates should submit their CV in English only.

Only candidates shortlisted will be contacted. 

PUI reserves the right to close the vacancy prior last day of application submission.