GIS Data Entry and reporting Officer (Mine Action)

Information Management Data Entry and Reporting Officer (Mine Action)

FSD is non-government, neutral, independent organization, with HQ based in Geneva, Switzerland. In Ukraine FSD conducts Mine Action activities which aim to reduce social, economic and ecological impact of mine, ERW contamination.

Duty Station: Kharkiv, Ukraine

Field of Work: Information Management and Reporting in Humanitarian Mine Action

About the Position

We are looking for a detail-oriented and responsible professional to support operational data management and reporting in the humanitarian mine action sector.

The primary responsibility of this position is to ensure the timely entry, verification, and organization of operational data, as well as the preparation of accurate and reliable reports covering key mine action activities, including Explosive Ordnance Risk Education (EORE), Non-Technical Survey (NTS), Technical Survey (TS), clearance operations, and land release.

The position involves regular coordination with field teams, the Operations Department, and Geographic Information Systems (GIS) specialists.

Key Responsibilities

• Collect, verify, and enter information on completed mine action activities into the relevant databases.
• Process field reports and verify the accuracy and completeness of reporting forms, including dates, area measurements, and other operational information.
• Identify errors, inconsistencies, and duplicate records, and coordinate with responsible staff to clarify and correct discrepancies.
• Maintain accurate and up-to-date databases, track changes to records, and ensure proper organization and storage of supporting documentation.
• Prepare daily, weekly, monthly, and ad hoc operational reports.
• Compile summary tables, operational statistics, charts, and other analytical materials.
• Cross-check reported figures against source documentation to ensure data accuracy and consistency.
• Coordinate with field teams, the Operations Department, and GIS specialists to verify and clarify operational information.
• Support the preparation of data and reports for relevant national authorities, donors, and organizational partners.
• Comply with internal information management procedures, data storage requirements, and confidentiality standards.

Minimum Qualifications and Requirements

• Vocational or specialized secondary education in data management, information systems, administration, or a related field. A university degree will be considered an advantage.
• At least one year of experience in data entry, data processing, data verification, or reporting.
• Proficiency in Microsoft Excel, including formulas, sorting, filtering, pivot tables, and data validation.
• Experience working with electronic documentation, databases, and large volumes of information.
• Strong attention to detail and the ability to identify errors and inconsistencies in documentation and reported data.
• Ability to organize tasks independently, prioritize workload, and meet established deadlines.
• Strong sense of responsibility, analytical thinking, and good communication skills.
• Excellent command of Ukrainian, including written communication.
• Valid Category B driving license and practical experience driving vehicles with manual transmission.

Desirable Qualifications and Experience

• Previous experience in humanitarian mine action, particularly in operational positions such as Deminer, Senior Deminer, Team Leader, or similar roles.
• Understanding of Non-Technical Survey, Technical Survey, clearance operations, and land release processes.
• Experience working with operational documentation and preparing reports in the mine action sector.
• Knowledge of Ukrainian National Mine Action Standards and relevant mine action terminology.
• Experience using IMSMA Core, KoboToolbox, QGIS, ArcGIS, Power BI, or similar data management and analysis tools.
• Knowledge of English.

Working Conditions

• Position based in Kharkiv, Ukraine, within the humanitarian mine action sector.
• Regular coordination with operational teams and specialists from different departments.
• Introduction to internal procedures, information management systems, and mine action reporting requirements.
• Occasional business trips may be required.

Application deadline and conditions: Please kindly send your CV and Cover Letter as the application to the vacancy till November 13, 2026 (inclusive).

Interested candidates should submit the following documents:

• CV in English with salary expectations;
• Details of two references (telephone number and email).

The organization will not contact all candidates for an interview, only after the initial screening of CV.